S50 File Activation – Maintain File Status

 


Purposes:

 

This screen allows the MIMS user to:

·         Initiate file activation by changing the status of a file from incomplete to active

·         Close an incomplete file.

·         Reset the 6-week (42 days) auto close monitor on incomplete files.

 

Prerequisites:

 

1.       MIMS user must have applicable security authorization to view and update files.

            The following users have access to this screen:

 

·         Registration Agent

·         Supervisors/Team Leads (Registration)

·         System Administrator

 

 

 

Screens

S50 - Activation Wizard – Maintain File Status

 

Helpful Hints:

 

·         The Activation Wizard is used for incomplete files. If a file is closed and needs to be reopened the file must be changed to incomplete before entering the wizard. This is done by going to the Maintain MEP File-Summary tab.

 

·         MIMS automatically closes an incomplete file at 6 weeks (42 days). If information to close a file is received before this monitoring time is complete the file can be manually closed with this screen.

 

 Procedure:

 

1.       The MIMS user selects either ‘Active’ or ‘Closed’.

2.       If ‘Active’ and ‘Save’ are selected the next screen in the Activation Wizard will appear (S52 Activation Wizard Relate Parties to File).

3.       To use the ‘close’ function no outstanding activities can be present on the Close File Summary.

4.       If ‘Closed’ and ‘Save’ are selected the user will be returned to the S48 Establish Incomplete File.

6.   The ‘Reset Monitor’ is used to extend the 6-week auto close function on an incomplete file.  A                                                                      message box will appear advising you MIMS has reset the monitor.  You click OK.

 

 

 

 

Screen Label

Description/Instructions

 

MEP File Number

The file number selected on the previous screen appears

 

File Status

File status must be Incomplete.

 

Primary Creditor

This is the creditor, who is named as the original creditor with MEP at the time of registration.  Displays formatted name with the party number in brackets

 

Debtor

The debtor is the party directed to make payments to a creditor by a court order or agreement.  Displays formatted name with the party number in brackets.

 

Icon to identify if party exists on multiple files.

If any parties on the file are related to more than one file then the “Multi File” icon is displayed

 

Alerts

“More Alerts” hyperlink can be selected to view currently active alerts.

 

Compliance Level

The Collection Progression defines the compliance level on every file from 0-7. This screen will only show the level as 0 or 1 because it is a new file. If the file is being reopened it would still revert to a 0 or 1 status.

 

Provisional File

These are uniquely numbered files created to track and manage transmission of Provisional Orders, which are granted in one Jurisdiction that must be confirmed in another Jurisdiction.

 

File Status

 

New File Status:

Active or Closed can be selected from the drop-down selection.

 

Closure Reason:

Unregisterable or Withdrawal can be selected from the drop-down selection.

 

If Active is selected and saved, MIMS will send the user to the next screen -S52 Activation Wizard Relate Parties to File. If Closed is selected and saved the user will be sent to S48 Establish Incomplete File.

 

MIMS will automatically close an Incomplete file at six weeks. If information is received and the time needs to be extended, the reset monitor will allow for another six weeks to be added to the file before auto closure occurs.

 

Close File Summary:

To close a file from this screen there can be no outstanding items or actions on the file.

 

Outstanding Collection Actions:

To close a file from this screen there can be no outstanding collection actions on the file.

 

Outstanding File Items:

To close a file from this screen there can be no outstanding file items on the file.

 

Outstanding Financial Items:

To close a file from this screen there can be no outstanding financial items on the file.

 

Outstanding Party Items:

To close a file from this screen there can be no outstanding party items on the file.

 

Outstanding Workflow Items:

To close a file from this screen there can be no outstanding workflow items on the file.

 

 

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